Reporting to: Project Services Manager
Discipline: Project Services
Work Location: KL Office Milan (italy)
Document Controller
Main responsibilities;
• Data and technical documentation monitoring throughout the lifecycle of the
Projects
• To ensure that all technical documentation produced for the Project is in
accordance with the Project requirements
• To provide for archiving of all final documentation at the end of the activity.
Key activities:
• Retrieving any significant reference documentation of similar existing Projects
• Preparing the Project Data and Document Management procedure and identify
relevant COMPANY standards
• Verifying their proper application. To cooperate with Project Development
Managers in preparing the Provisional List of Documents, and in defining their
relevant planning and programming
• Maintaining up to date Project Document Register
• Issuing and distribute monthly reports on Documents Production Status and latest
revision of Document List
• Expediting consignment/return of documents and monitor their physical progress
• Managing documents distribution according to the Project Document Distribution
Matrix
• Ensuring documents availability both in the Project Filing Cabinets (hard copy)
and in the COMPANY or CONTRACTOR Document Management System
(EDMS) (electronic file)
• Preventing access to obsolete documentation
• Providing support for handover of final documentation.
Minimum and Mandatory Requirements:
• Bachelor Degree from an accredited university
• Work experience of eight (8) years after earning the university degree
• Excellent spoken and written English including proven ability to write reports.
In recent years, we have invested in the digitalization of our recruitment process so that our recruiters can dedicate more time to qualitative discussions with the selected candidates. We have also redesigned our job board on the website to make it easier to find jobs and apply. The entire Recruitment team is committed to providing the best possible experience to our candidates.