Posted 22 days ago

Project Assistant

Missions

Organisation

  • Ensuring the flow of information.
  • Mail management:
  • Receiving, sorting, and distributing mail, processing emails, if necessary, electronic, and physical filing plan,
  • Editing documents, link with the reprography and distribution department (headquarters, subsidiaries …).
  • Preparing, and editing notes, Minutes od Meeting, letters, and documents, collecting and formatting dashboards, graphs, statistics, writing notes and/or correspondence from oral or handwritten instructions, and presentations.
  • Managing diaries, organising appointments, meetings, and travel (mission orders, visa requests and expense claims, booking hotels, transport, restaurants, meeting rooms …) for the team members
  • Managing the arrival / departure of employees, trainees, apprentices, service providers (office, removals, authorisations, etc…)
  • Back up for purchase requests in the SAP system (training will be provided on SAP)
  • Management of the Project offices

Communication

  • Receiving, screening, and transmitting telephone calls
  • Registration for training courses, conferences, and seminars.
  • Circulation of internal documents (journals, legal documentation, etc.)
  • Welcoming visitors and new arrivals
  • Updating the Directorate's communication media: intranet site, organisation charts, presentations …
  • Coordinating with the different sites on logistics, HR and project assistance topics (France and Oman)
  • Ensuring continuity of service

Qualifications & Experience Required

  • Professional Experience: +10 in similar Project Assistant positions in the Energy Sector
  • Education Level / Diploma: BTS / Bachelor Degree / Master
  • Excellent command of French and English (written and spoken). Arabic will be a plus but is not compulsory.
  • Good command of MS Office Package (Word, Excel, and Power Point) and the ability to work with numbers (spreadsheets, calculation of percentage, tracking amounts, …)

Soft skills required

  • Time Management and multitasking
  • Confidentiality
  • Problem solving and pragmatic
  • Attention to detail and rigorous
  • Customer service abilities and excellent Communication skills
  • Flexibility and adaptability
  • Organisational skills
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