Senior Purchaser

The Senior Purchaser (LOG) is responsible for:

• Knowing, respecting and ensuring compliance with the Company’s Code of Conduct.
• Performing all work in compliance with Company values and policies, applicable laws and regulations, agreed Company priorities and objectives, Company standards and procedures, and recognised industry practices.
• Treating all information obtained during the course of the work as confidential.
• Ensuring transparency, integrity and compliance throughout procurement activities.

Source-to-Contract Process

• Perform the source-to-contract process for goods, services and TAS.
• Prepare Call for Tender documentation.
• Prepare specific tender and tender evaluation procedures in accordance with Company procedures.
• Liaise with the relevant technical teams, including DUET teams, to ensure that technical requirements are properly incorporated into the tender process.
• Collaborate with cross-functional departments to ensure the timely preparation and readiness of Calls for Tender.
• Issue contracts, service orders and purchase orders.
• Inform requesters throughout the preparation, purchasing and commitment follow-up phases, in accordance with E&P supply chain fundamentals.
• Evaluate contractual proposals.
• Assist in the evaluation of technical and commercial proposals, where applicable.
• Prepare and administer Recommendation to Award reports.
• Prepare for and participate in contract committee meetings when required.
• Prepare final contractual documents.
• Obtain all necessary validations before contract execution.
• Ensure that assigned contracts are managed in accordance with the agreed contractual terms and conditions.
• Protect the Company’s interests throughout the contractual process.
• Close out the pre-contract phase, including:
  • Notification of unsuccessful tenderers
  • Storage and filing of tender documentation
  • Storage and filing of tender-related correspondence
• Hold regular interface meetings with recruitment agencies.
• Manage the TAS portfolio.

Purchase Requisition and Purchase Order Management

Under the responsibility of the C&P Manager, the Senior Purchaser ensures the proper execution of purchasing operations by performing the following activities:

• Process Purchase Requisitions.
• Analyse all Purchase Requisitions submitted by partner entities.
• Confirm that adequate material specifications, budget authorisations and relevant cost centres have been provided.
• Support the finalisation of the Scope of Work.
• Propose bidder lists according to the nature of each request.
• Study, compare and evaluate supplier offers.
• Identify the most economically and contractually advantageous conditions.
• Organise and lead negotiations with suppliers related to the award and performance of Purchase Orders.
• Issue Recommendations to Award in DUET with the partner entities responsible for the request.
• Ensure the receipt of Purchase Order acknowledgements from suppliers.
• Monitor suppliers and ensure that deliveries are completed on time.
• Negotiate and resolve changes requiring amendments requested by partner entities, suppliers or contractors.
• Ensure that the supplier database is regularly updated.
• Ensure that all purchasing information is correctly entered into SAP and Unisol.

Supplier and Contract Management

• Manage supplier relationships to ensure quality, reliability and compliance with contractual obligations.
• Monitor the execution and performance of contracts.
• Ensure that suppliers comply with agreed contractual conditions.
• Monitor and evaluate supplier performance using defined Key Performance Indicators.
• Support negotiations and contract management activities.
• Identify and mitigate procurement-related risks.
• Promote responsible and sustainable procurement practices.

Compliance Responsibilities

The Senior Purchaser is responsible for ensuring compliance by:

• Ensuring that procurement processes comply with all internal Company rules, including the Total Code of Conduct.
• Ensuring compliance with all applicable laws and regulations.
• Ensuring the application of TEPMA1 General Terms and Conditions for the purchase of equipment.
• Ensuring the proper administration and filing of all purchasing documents.
• Ensuring that approvals, justifications, circulation forms and associated documentation are filed in accordance with applicable procedures.
• Ensuring that all procurement activities meet audit requirements.
• Minimising the risk of partner claims, audit claims or legal action.
• Ensuring adherence to regulatory requirements and applicable industry standards.
• Maintaining transparency and integrity in all procurement transactions and interactions.

The Senior Purchaser must:

• Remain fully aligned with Company H3SE rules, procedures and instructions, as well as applicable legislation.
• Take the necessary measures to prevent any immediate threat or danger.
• Exercise appropriate caution to avoid danger to people and installations.
• Take the necessary precautions to prevent pollution.
• Participate actively in H3SE meetings.
• Attend H3SE training sessions and drills.
• Cooperate actively in the implementation and execution of H3SE plans.

The main purposes of the Senior Purchaser (LOG) position are to:

• Ensure compliance with the Company’s Code of Conduct and procurement policies.
• Develop and implement procurement strategies aligned with the Company’s objectives.
• Optimise procurement processes to achieve cost efficiency and operational effectiveness.
• Manage supplier relationships to ensure quality, reliability and compliance with contractual obligations.
• Contribute to the Company’s sustainability objectives through responsible procurement practices.
• Support the Company’s financial performance by achieving procurement savings and cost reductions.
• Facilitate cross-functional collaboration to improve procurement outcomes.
• Monitor and evaluate supplier performance using defined Key Performance Indicators.
• Ensure adherence to regulatory requirements and industry standards in procurement activities.
• Promote innovation and continuous improvement within the procurement function.
• Provide strategic guidance and support during negotiations and contract management.
• Strengthen the Company’s competitive advantage through effective procurement strategies.
• Drive procurement initiatives supporting the Company’s long-term growth and development.
• Ensure transparency and integrity in all procurement transactions and interactions.
• Support the Company’s risk management objectives by identifying and mitigating procurement-related risks.

Education:

Minimum qualification Bachelor’s degree or equivalent, Level 6.

Professional Experience:

• Six to seven years of relevant professional experience.
• A minimum of two years of experience in the technical contracts domain.
• Previous exposure to operational activities.

Technical Competencies:

• Intermediate knowledge of purchasing technical competencies.
• Basic to intermediate knowledge of other relevant technical competencies.
• Advanced knowledge of C&P tools.
• Knowledge of SAP.
• Knowledge of stock management.
• General understanding of commercial, legal and insurance matters affecting the Company.

Certification

Required certification Advanced C&P tools certification.

Personal and Behavioural Competencies:

• Advanced management capabilities.
• Advanced human relations skills.
• Problem-solving skills.
• Planning, organising, coordinating and controlling capabilities.
• Customer-oriented approach.
• Intermediate negotiation skills.
• Good communication skills.
• Strong organisational abilities.
• Ability to manage a high workload.
• Ability to work under pressure.
• Ability to work effectively in a multicultural and cross-functional environment.
• Strong team spirit.

Language Requirements:

English Good command of written and spoken English.