Site Warehouse and Materials Coordinator

Job TitleMaterial Management Coordinator

ReportsProcurement Manager

Subordinates Material Equipment Inspectors, Expediters

1- Job Purpose

To manage the delivery of critical company-procured equipment and materials assuringthat they meet contractual qual ty specifications and project delivery requirements. To manage the material tracking, delivery and storage process.

2- Main Responsibilities

Procured material and equipment compliance with contractual technical specifications and project/contract delivery requirements

3- Key Activities

• Supporting purchasers in the definition of material and equipment procurement plan
• Kick-off meeting with suppliers participation
• Monitoring supplies highlighting any possible deviations from contractual technical specifications and schedule taking immediate actions to solve anomalies
• Inspectors/expediters coordination
• Material and equipment expediting
• Material and equipment reports preparation
• Material and equipment release for payment
• Monitoring material and equipment shipment in order to assure delivery according to project requirements
• Providing to purchasing department all the necessary information to define and manage contract penalties (if any)
• Providing feedback to purchasing department on supplies/suppliers

3- Main Internal Interfaces

• Project engineers
• Logistic specialist

4- Main External Interfaces

• Material and equipment suppliers
• Contractors

5 - Qualification & Experience

Education

• Secondary Level Technical Education
• Engineering degree preferred

Training & Courses

• Negotiation basic course

Languages

• Fluent knowledge of English
• Intermediate knowledge of the local language preferred

Required Experience

• 7 years of Oil& Gas industry experience
• 5 years of material management experience

Required Knowledge, Technical or Professional Skills

• El!r.P Management (Generic)
• El!r.P SW Use l!r. test (Generic)
• Economics General (Generic)
• Contracting (Generic)
• Specialist Knowledge:Engineering knowledge in the specialist activity
• Organisation Processes:Company / Corporate organization, Internal Standard,Project Management process, Work team management methodology, "Internal client" organization process, Documentation management, Site Management, Site Materials and equipment organization,Project Procurement Management, Contracting Strategy, Contract Management
• Supports and technologies:Standard SO, TQM and Quality system, Technical requirement and Standard, information integrity System and information process support SW
• Compliance: Health,Safety, Environment, Quality, Agreement
• Plant Design:Contractor's Documentation
• Project Management:Project Management methodologies and techniques

Required Personal Capabilities

• Problem Solving
• Flexibility
• Innovation
• Decision Making
• Spirit of Enterprise
• Excellence orientation
• Communication
• Listening and Reception
• Negotiation
• Relations management
• Staff management and development