Transit and Expediting Officer

Departement: Procurement and Contracts

Reports to: Co-PCM manager

Job Purpose

facilitates, expedites, and follows up material delivery from award of purchase up to supplier delivery at the first incoterm, ensuring that purchased goods/materials are delivered within contractual date. The jobholder monitors material status through PSMS planning screen and follows up of material receipt at company destinations. He/she checks and verifies purchase invoices against delivery evidence and terms & conditions and prepares payment documents for approval. He assists Officer, Procurement in communicating with contractors to resolve damage discrepancies reports (DDR) problems.

Key Accountabilities

• Facilitate, expedite, and follow up material delivery from the award of purchase up to supplier delivery at the first incoterm places. Ensure that goods are delivered within due time according to contractual date of delivery.
• Initiate periodic contacts and recalls to suppliers to check work progress/ material. Follow up with suppliers at each stage of material fabrication/assembly and/ or inspection/ testing.
• Upon the date of delivery, receive confirmation of delivery from suppliers. Notify forwarding agents about the delivery and expected shipments as necessary.
• Monitor status of purchased materials through PSMS planning screen up to material receipt at various Company’s destinations. Notify and ensure that users have been informed of material delivery.
• Assist Officer, Procurement in following up with suppliers to solve Damaged Discrepancy Report (DDR) and delivery problems.

Job End Results

• Suppliers deliver goods/ materials to first incoterm places according to contractual agreement.
• Receipt of material within due time.
• Timely replacement of all damaged goods.
• Timely solutions to all DDR reports.
• Accuracy and justifications of charges in line with terms & conditions.
• Proper records and filing of purchase invoices.

Professional Knowledge & Experience

• High Vocational Certificate or higher.
• 3-5 years’ work experience in purchasing/logistics/or related activities.
• Good command of both written and spoken English.
• Ability to operate PC effectively.
• Knowledge of petroleum industry equipment, specifications, manufacture, operations and certification requirements.