SURF Lead Document Controller

Location London, United Kingdom - EPSCC Contractor's Premises

Contract Type Residential Assignment

Start DateOctober 2026 (Subject to Final Investment Decision - FID)

Duration 1 to 4 Years

Renewable Yes

The SURF Lead Document Controller is responsible for managing and supervising all document control activities associated with the Subsea Umbilicals, Risers and Flowlines (SURF) package of the Venus ultra-deepwater development project offshore Namibia.

The position ensures the integrity, accuracy, traceability and accessibility of all project documentation throughout the Engineering, Procurement, Supply, Construction and Commissioning (EPSCC) phases.

The role involves establishing and maintaining document management procedures, supervising a team of four Document Controllers, overseeing Contractor documentation, managing correspondence and ensuring compliance with COMPANY standards and contractual requirements.

The SURF Lead Document Controller acts as the primary interface between COMPANY and SURF Contractors for all documentation-related matters and coordinates closely with the Project Lead Document Controller to ensure efficient document management, reporting and final handover to Field Operations.

Document Management System (DMS) Administration

• Define, implement and maintain the document management process for the SURF Work Package.
• Ensure compliance with COMPANY document control standards, project procedures, specifications and contractual requirements.
• Establish and maintain document control workflows covering:
  • Document registration and issuance.
  • Technical review and approval.
  • Correspondence management.
  • Revision control.
  • Document distribution.
  • Archiving and final handover.
• Ensure the Document Management System (DMS) is properly configured, maintained and updated throughout the project lifecycle.
• Monitor the effectiveness of document management procedures and recommend improvements.
• Support troubleshooting of Electronic Document Management System (EDMS) issues.

Document Control Team Leadership:

• Lead, supervise and coordinate a team of four Document Controllers.
• Organize daily document control activities and allocate responsibilities.
• Ensure consistency and quality across all documentation workflows.
• Monitor individual and team performance.
• Provide guidance and technical support to Document Controllers.
• Ensure continuity of document control activities during personnel absences.
• Coordinate resource support between project packages when required.
• Promote efficient collaboration between document control personnel and multidisciplinary project teams.

Contractor & Subcontractor Documentation:

• Supervise the receipt, registration, review, distribution and archiving of Contractor and Subcontractor documentation.
• Ensure compliance with approved:
  • Document numbering systems.
  • Formatting requirements.
  • Metadata standards.
  • Revision management procedures.
  • Document submission requirements.
• Monitor Contractor document production and submission progress.
• Identify overdue or incomplete documentation.
• Coordinate with Contractors to resolve documentation discrepancies.
• Ensure accurate tracking of technical deliverables throughout the EPSCC phases.
• Act as the primary point of contact for documentation-related issues between COMPANY and SURF Contractors.

Electronic Document Management System (EDMS):

• Participate in the implementation of the EDMS at Contractor premises.
• Support system configuration and setup.
• Ensure Contractor personnel understand applicable document control procedures.
• Provide training and guidance on document management rules.
• Monitor system usage and compliance with established workflows.
• Perform regular EDMS quality checks.
• Identify technical or procedural issues and support their resolution.
• Ensure the reliability and accessibility of project documentation.

Correspondence Management:

• Supervise the registration, issuance and tracking of project correspondence.
• Ensure correspondence is properly classified and distributed.
• Maintain accurate correspondence registers.
• Monitor correspondence workflows and response status.
• Ensure contractual and technical communications are traceable.
• Coordinate correspondence management between COMPANY and Contractors.
• Maintain internal documentation where required.

Document Quality Control & Auditing:

• Perform regular document control quality checks.
• Conduct audits of documentation processes and compliance.
• Verify the accuracy of document metadata, numbering and revision status.
• Identify inconsistencies, missing information and procedural deviations.
• Recommend corrective actions and process improvements.
• Monitor implementation of corrective measures.
• Ensure documentation remains accurate, complete and accessible throughout the project lifecycle.

Planning & Schedule Coordination:

• Coordinate with Project Schedule Engineers to align document production with project milestones.
• Monitor Contractor document submission schedules.
• Identify documentation delays affecting engineering, procurement, fabrication or commissioning activities.
• Support document production forecasting and progress monitoring.
• Provide document control inputs to project planning and reporting.
• Escalate critical documentation delays to SURF Management.

SharePoint & Collaborative Tools:

• Support the administration of the SURF package SharePoint environment.
• Assist with user access rights and permissions.
• Ensure appropriate organization and accessibility of shared project documentation.
• Support collaboration between COMPANY, Contractors and multidisciplinary teams.
• Maintain consistency between collaborative platforms and formal document control processes.

Final Documentation & Project Handover:

• Coordinate the completion and verification of final SURF documentation.
• Prepare documentation packages for handover to Field Operations.
• Ensure completeness and traceability of final project records.
• Coordinate with the Project Lead Document Controller regarding handover requirements.
• Verify proper archiving of project documentation.
• Support final documentation reviews and close-out activities.
• Ensure smooth transfer of project records to the operational organization.

KPI Monitoring & Management Reporting:

• Prepare and issue weekly document control KPIs and statistical reports.
• Monitor document submission, review and approval performance.
• Track overdue documents and outstanding actions.
• Provide regular progress updates to SURF and Project Management.
• Identify documentation risks and areas requiring management attention.
• Recommend improvements to document control efficiency and quality.
• Escalate significant documentation issues in a timely manner.

• Comply with COMPANY HSE policies, site instructions and project requirements.
• Report HSE anomalies, deficiencies, incidents and near misses through the appropriate reporting system.
• Maintain safe and secure office working conditions.
• Participate in HSE inspections and audits when required.
• Attend project HSE meetings, training sessions and safety initiatives.
• Promote safe working practices and a proactive HSE culture.
• Report workplace safety or security deficiencies to the HSE team.
• Contribute to continuous improvement of HSE performance.

Education

• Relevant academic qualification in Document Management, Information Management, Engineering, Business Administration or a related discipline is advantageous.
• Equivalent professional experience in large-scale industrial project document control may be considered.

• Minimum 10 years of professional experience in Document Control.
• Proven experience in leadership positions on large-scale industrial projects.
• Strong experience managing documentation throughout engineering and construction project lifecycles.
• Previous experience in Oil & Gas engineering and construction environments is preferred.
• Demonstrated experience supervising Document Control teams.
• Strong knowledge of document management systems and procedures.
• Experience implementing and administering EDMS platforms.
• Experience coordinating documentation between COMPANY, Contractors and Subcontractors.
• Proven experience in document control auditing and quality assurance.
• Experience managing project correspondence and technical documentation.
• Familiarity with final documentation preparation and handover to Operations.

• Document Control Management.
• Electronic Document Management Systems (EDMS).
• Document Management Systems (DMS).
• EPSCC Project Documentation.
• Document Registration & Distribution.
• Document Numbering & Metadata Management.
• Revision Control.
• Document Review & Approval Workflows.
• Contractor Document Management.
• Technical Correspondence Management.
• Document Control Audits.
• Document Quality Assurance.
• Master Document Registers.
• Project Documentation KPIs.
• Document Production Monitoring.
• Final Documentation & Handover.
• Project Archiving.
• SharePoint Administration.
• Microsoft Office.
• Collaborative Project Management Tools.
• Document Control Team Supervision.

• Strong leadership and team management capabilities.
• Excellent organizational and time management skills.
• Rigorous attention to detail.
• Strong communication and interpersonal skills.
• Ability to coordinate multiple stakeholders and Contractors.
• Proactive approach to problem-solving.
• Ability to manage competing priorities and deadlines.
• Strong analytical and reporting capabilities.
• Ability to maintain accuracy under demanding project conditions.
• Experience working in multicultural environments.

• English: Professional proficiency mandatory, written and spoken.
• French: Advantageous.

• Major ultra-deepwater Oil & Gas development offshore Namibia.
• Water depth approximately 3,000 meters.
• FPSO designed to process approximately 160,000 barrels of oil per day.
• Development involving up to 40 subsea wells.
• FPSO permanently spread-moored using a 16-line mooring system.
• International EPSCC project involving engineering, procurement, fabrication, construction and commissioning activities.
• Residential assignment at the SURF Contractor's premises in London, United Kingdom.
• Multicultural project organization involving COMPANY, SURF Contractors and other project packages.