Lead Document Controller

Duration/Location

• Starting date: ASAP 2025

• Duration: 12 Months

• Location: Paris, France

• Status: Residential

Context & Environment

The Absheron Conventional Gas & Condensates field is located offshore Azerbaijan Republic in the Caspian Sea in 500 meters depth, at about 100km southeast of Baku, 25km north-east of Shah Deniz field and 34km south of Oil Rocks production and processing facilities. The project aims at supplying natural gas for both domestic market via Sangachal main facilities (condensate) and for international export market via the South Caucasus Pipeline (SCP).

Missions / Service Dimensions

The service holder is starting from the FEED phase sanction with the possibility to continue to the EPC phase until the completion of the Development phase including Project close-out. During FEED, the service holder will be in charge of the Document Control management system. The service holder will be responsible for the correct and accurate document control storage, retrieval and communication of all engineering technical records and documentation within the site registry (NEW PRODOM). The service holder will as well be in charge of the proper use of the risks and opportunities module and interface module within NEW PRODOM. The Service Holder will have numerous interfaces with other disciplines and entities including the partner BP at the Sangachal main facilities and the Azeri TSO for the AzerEnergy Grid connection to the CPS plant electrical substation.

Main Activities

The service holders must possess strong experience in Document Control management system and shall perform all duties in line with Company procedures in particular:

▪ Overall responsibility for developing, managing and maintaining the document control systems for all projects/programs.

▪ Ability to create a document numerical system, filing of documentation, and gatekeeping of review/control packages.

▪ The Document Controller will be in charge of the Information Management with new PRODOM software throughout the pre-FEED/FEED stage of the Absheron FFD project phase.

The deliverables of the mission are:

▪ Implementing, modifying, and maintaining the structure/system in new PRODOM in order to manage all flows of documents.

▪ Organizing the structure of documents storage/archiving in new PRODOM.

▪ Creating and maintaining required registers in new PRODOM.

▪ Performing constant analysis of Contractor’s produced documentation to check the compliance with company standards regarding numbering, graphic charts, symbols and all others aspect related to document quality.

▪ Monitoring and reporting on contractor document submissions dates planned/actual and % complete.

▪ Providing Project Management with all relevant information required for weekly/monthly project reporting.

▪ Registration and integration of contractor-received documents, transmittal sheets, definition and launch of review workflows (maintenance a distribution matrix for this).

▪ Controlling the conformity of contractor-issued documents/comments on the conformity and rejecting documents when obliged to do so.

▪ Providing support in the use of EDMS (new PRODOM) to the work package team.

▪ Perfecting knowledge of procedures and specifications and suggesting improvements

▪ Carrying out any other duties or tasks that may be assigned by hierarchical superiors

Qualifications & Experience Required

• Qualification: Management

• Languages: English

• Professional Experience: More than 15 years

• Experience within project: More than 15 years