Document Controller

Scope of service

Contractor's personnel is accountable for the following activities:

• Assist along with EPC Document Controller in the implementation of Document management process for project until the final documentation is received for issuing to the subsequent contractor.
• Ensure complete support to Document Controller in the management of the document control activities of project stage.
• Archiving of all Final Documentation.

Activities

• Promote & comply with applicable safety instruction and other COMPANY HSE procedures in all activities
• Carry out work in compliance with COMPANY values and policies, relevant laws and regulations, agreed Company priorities and objectives, COMPANY standards and procedures and good industry practices
• Treat all information obtained during course of the work with confidentiality
• Apply methods and project procedures to manage the documentation (numbering, workflows, data management, filling plan, dematerialization and archives), both electronic and hard copy, in accordance with COMPANY specifications / tools and the users’ needs, from the beginning of the project until the documentation is handed over to Field Operations and/or is archived
• File project correspondence (letters, memos, transmittal notes etc), maintaining MANASA up to date
• Provide MANASA training and support to all project staff at Engineering location.
• Apply a quality check on the documentation issued by EPC Contractor to check if it is compliant with Project procedures/specifications (numbering, properties, pdf parameters and all others aspect related to document quality).
• Participate to meetings when required (clarification, kick off, progress meetings) and ensure liaison with EPC Contractor’s document controllers on all matters concerning document control / MANASA
• Provide Lead Document Controller with all relevant information needed including documents statistics for weekly and monthly project reporting.
• Ensuring that the information is accurate and up to date
• Any other work of a similar nature may be requested by the Lead Document Controller or COMPANY
• To carry out any other duties or tasks that may be assigned by hierarchical superiors

Qualifications & Experience Required

• Document Controller with a strong experience in EDMS specifically MANASA Documentum software
• Previous experience in oil and gas projects environment in similar position and used to work in a multi-national with at least 4 years’ experience
• Good University Degree from a recognized University
• Good team spirit, communication and reporting skills, well organized, diligent, confidentiality and initiative
• Mandatory language is English & Local language based on EPC location (Mandarin for WHP and CPP, Korean for CPP)