Camp Coordinator

Camp Operations & Coordination:

• Supervise day-to-day camp operations to ensure accommodation, catering, housekeeping, recreational facilities, and support services are delivered in accordance with Company standards and contractual requirements.
• Coordinate camp activities with Contractors, service providers, camp residents, and Company stakeholders.
• Ensure operational issues and service deficiencies are identified and resolved in a timely manner.
• Support continuous improvement initiatives aimed at enhancing camp operations, resident welfare, service quality, and operational efficiency.

Accommodation & POB Management:

• Manage accommodation allocation, occupancy records, Personnel on Board (POB) reporting, office allocations, and associated administrative functions.
• Ensure accurate camp occupancy information and efficient utilization of accommodation resources.
• Oversee reception activities, including:
  • Personnel check-in and check-out
  • Visitor registration
  • Room assignments
  • POB record management
• Monitor room readiness before guest or resident occupancy.

Room Inventory & Asset Control:

• Maintain accurate room inventory records and asset registers, ensuring all assigned items are accounted for.
• Inspect rooms during check-in, occupancy, and check-out to identify:
  • Damage
  • Missing items
  • Maintenance requirements
• Ensure all room inventory items are present, functional, and compliant with Company accommodation standards before occupancy.
• Coordinate the repair, replacement, or replenishment of damaged, lost, missing, or unserviceable room inventory items.
• Ensure compliance with room handover and check-out procedures.
• Maintain proper documentation covering inventory movements and asset accountability.
• Prepare periodic inventory reports highlighting:
  • Asset status
  • Shortages
  • Losses
  • Replacement requirements
  • Trends affecting accommodation services

Catering & Housekeeping Services:

• Supervise catering operations and monitor:
  • Food quality
  • Menu compliance
  • Hygiene standards
  • Service delivery
  • Customer satisfaction
  • Compliance with contractual Scope of Work (SOW) requirements
• Monitor housekeeping and accommodation services to ensure expected service and hygiene standards are maintained.
• Liaise with Contractors to address identified service deficiencies or non-conformances.

Recreational Facilities & Inventory Management:

• Monitor recreational facilities to ensure cleanliness, proper usage, equipment serviceability, and compliance with Company rules and camp regulations.
• Conduct regular gym inspections and ensure compliance with gym regulations.
• Monitor gym equipment condition and promote a safe environment for users.
• Conduct regular inspections and inventory audits covering recreational facilities, including:
  • Gyms
  • Sports courts
  • Game rooms
  • Entertainment areas
  • Associated equipment
• Ensure recreational assets are properly accounted for and maintained in good working condition.
• Monitor inventory levels of recreational equipment, furniture, consumables, and accessories.
• Ensure timely replenishment and replacement where required.
• Maintain accurate inventory records, asset registers, and inspection reports.
• Highlight shortages, damages, losses, and replacement requirements.
• Coordinate repair, maintenance, and replacement of damaged or defective recreational equipment.
• Ensure recreational equipment is used appropriately and in accordance with Company guidelines, minimizing loss, misuse, and unnecessary wear and tear.

Travel & Personnel Logistics:

• Coordinate travel and logistics activities, including:
  • Flight bookings
  • Flight manifests
  • Arrivals and departures
  • Airport transfers
  • Personnel movement planning
• Coordinate and supervise airstrip transportation operations.
• Ensure timely pick-up and drop-off of arriving and departing personnel, visitors, and VIPs.
• Maintain accurate transportation schedules and flight movement records.

Transportation Coordination:

• Coordinate vehicle and driver allocations for:
  • Camp operations
  • VIP visits
  • Special events
  • Personnel transportation
• Prepare, manage, and monitor site office transportation schedules.
• Ensure efficient allocation of vehicles and drivers to support:
  • Operational requirements
  • Meetings
  • Personnel movements
  • Business activities
• Ensure transportation activities are performed safely and efficiently and in accordance with Company procedures.
• Maintain appropriate controls relating to vehicle utilization, passenger manifests, and journey management requirements.

VIP, Hospitality & Event Coordination:

• Coordinate VIP visits and ensure the required level of preparation and service.
• Ensure accommodation is ready before VIP arrival.
• Conduct VIP room inspections.
• Arrange required transportation.
• Issue required Personal Protective Equipment (PPE) and ensure its return to the designated storage location.
• Coordinate hospitality services and special events, including:
  • Menu planning
  • Catering requests
  • Event setup
  • Food quality verification
  • Venue readiness
  • Execution according to approved visitor and event programs

HSE, Hygiene & Camp Inspections:

• Conduct routine inspections and audits of camp facilities.
• Ensure compliance with:
  • Health, Safety and Environment (HSE) requirements
  • Hygiene standards
  • Company standards
  • Site operational requirements
• Monitor Contractor performance and ensure corrective actions are implemented promptly for identified deficiencies and non-conformances.

Camp Rules & Resident Compliance:

• Ensure camp residents, visitors, Contractors, and service providers comply with:
  • Camp rules
  • Company policies
  • Security requirements
  • Code of Conduct standards
• Conduct regular inspections and monitoring activities to verify compliance with camp regulations.
• Monitor adherence to accommodation standards, recreational facility rules, and site operational procedures.
• Address and report violations of camp rules.
• Recommend appropriate corrective actions.
• Coordinate with relevant departments to maintain a safe, orderly, and professional living environment.
• Promote awareness of camp rules and regulations through inductions, communications, and engagement with camp residents.
• Foster a culture of respect, safety, and accountability within the camp.

Reporting & Performance Monitoring:

• Prepare and submit daily, weekly, and monthly reports covering:
  • Camp occupancy
  • POB
  • Catering performance
  • Visitor management
  • Events
  • Travel coordination
  • Customer feedback
  • Operational performance metrics
• Maintain accurate operational records and supporting documentation.
• Monitor service delivery and Contractor performance.
• Escalate operational issues, discrepancies, and non-conformances where appropriate.

• Responsible for logistics, transportation, and camp activities within the DUAT area, in close collaboration with the EPC Contractor and in accordance with Project requirements.
• Ensure activities support Project objectives relating to:
  • HSE
  • Schedule
  • Cost
• Coordinate with other departments to ensure the safe and timely execution of work.
• Contribute to the delivery of a fit-for-purpose facility.

Education:

• Hotel or Catering Management certification
• Relevant professional experience supported by a minimum of 5 years' experience in logistics operations and camp management at Supervisor or Superintendent level.

Professional Experience:

• Minimum 5 years of relevant experience in logistics operations and camp management.
• Experience at Supervisor / Superintendent level.
• Suitable general knowledge of the Oil & Gas industry.
• Experience in camp operations, accommodation, catering, logistics, transportation, or associated services.

Technical & Operational Knowledge:

Strong understanding of areas critical to the successful delivery of large and complex projects, including:

• Safety
• Environmental requirements
• Work organization
• Cost
• Schedule
• Quality
• Organizational competency
• Reputational risk
• Camp and accommodation management
• Personnel logistics
• Transportation coordination
• Contractor management
• Inventory and asset control

Leadership & HSE Competencies:

• Strong HSE culture and safety leadership.
• Effective communication and leadership skills.
• Ability to influence critical decisions.
• Ability to coordinate multiple Contractors and service providers.
• Strong organizational skills and ability to manage several operational activities simultaneously.
• Service-oriented approach with a focus on camp standards and occupant satisfaction.

Languages:

• Strong written and verbal English is required.
• Portuguese or French is an advantage.