Offshore Wind Contract Administration Services

Duration/Location

• Starting date: 01/09/2024

• Duration: 12 months

• Renewable: Yes

• Location: Paris, France and country site

• Status: Residential

Context & Environment

TotalEnergies Renewables comprises a team of professionals passionate about deploying clean energy and bringing new opportunities to communities. After a successful German federal offshore wind auction in May 2023, TotalEnergies Renewables plans to create a new entity ‘’TotalEnergies Deutschland Offshore Wind GmbH’’ to develop the N-12.1 and 0-2.2 projects. This new entity will have to be staffed with a wide variety of roles and responsibilities in the months ahead. The Service provider will require travel between Paris, France and Hamburg / Berlin, Germany.

Mission/Service Dimensions

The service holder shall:

• provide continuous support to the project team and thereby increasing the efficiency of C&P

• participate in the development of the C&P activities of the projects

Ensure complete administration of the C&P activities

Perimeter: N-11.2, N-12.1 & O-2.2 projects (updated if further areas acquired or released)

Number of Sites/Projects: 3

Volumes Commercialised (GW/MW): 4.5 GW

Activities

The service provider holder will ensure administration tasks of Contracts & Procurement (C&P) activities related to the German Offshore Wind N-12.1, N-11.2 and O-2.2 projects:

Contracts activities

• Ensure proper execution of the C&P process by supporting tendering processes, contributing to tender evaluation and selection recommendations

• Reviewing and editing contract documentation in order to ensure interfaces are clearly defined, all documents are consistent, and all aspects of contract documents are comprehensive and clear;

• Organize the receipt and recording of incoming contracts from other Calls for Tender (CFT);

Other C&P administrative duties as assigned.

Processes / Procedures / Organization and Administration

• Guarantee the procurement process control and properly coordinate the day to day activities;

• Ensure compliance of the procurement process with all internal Company rules (including Total Code of conduct) and all applicable laws and regulations.

• Organize, update and assist the C&P Lead and project team in implementing referential procedures and the Company Rules relating to procurement activities;

• Analyze the procurement process and identify improvements opportunities;

• Administer contractual correspondence, change orders logs and filing;

• Ensure consistency and compliance of C&P referential and its respect by users;

Organize and structure documentation and archiving of the C&P entity; - Prepare and participate in any (internal or external) audits when needed.

Analysis / Reporting / Due diligence

• Making analysis, adding revisions and contributing to the preparation of the call for tender lists, contract strategies and call for tender evaluation plan;

• Ensure definition and implementation of an integrated C&P reporting process;

• Ensure C&P weekly, monthly and annual reporting;

• Perform and/or verify Due Diligence activities on suppliers (Market intelligence, compliance review, commercial benchmark, supplier risk review);

• Conduct both initial and periodic Due Diligence screenings with respect to suppliers;

Keep record of due diligences performed in relation with Compliance officer.

Tools

• Use systematically the tools and systems available (E-sourcing, ERP, AGORA etc) for the C&P process;

• Ensure use of current ERP “MBC” (link with Finance department, Technical Entities…);

• Participate or ensure Vendor Master Creation and Purchase Orders in ERP “MBC”;

• Ensure all tools are properly managed and administered;

Participate in C&P trainings for end users.

Qualifications & Experience Required

• Expertise in Contracts & Procurement, Business, Accounting or other field with suitable experience in contracts administration.

• Previous expertise in procurement process including market competitive analysis, international tenders, standards, regulations and procedures

• The service provider shall have expertise for Procurement software: Ariba, ERP (MBC), Microsoft Office (Excel & Power point specifically)

• Ability to work closely with various stakeholders including but not limited to diverse international teams, vendors & subcontractors, affiliates, HQ, etc.

Organizational skills

Other Observations

Service provider must ensure fluency in English. French and German language is a benefit.