Administrative Coordinator

IV

Key Result Areas (Key Accountabilities)

1. Emergency
   Command Centre (ECC) function: Work closely with Roster Controller to
   help obtain a quick head count during fire alarms. In the Command
   Centre, update ECC status board, ECC Roster and Skeleton Crew worksheets.
   Work as a back up to Roster Controller whenever there is shortage of
   staff. Update and upload necessary files in Live-Link.
2. Participate
   in the department and area safety programs to eliminate injuries and
   preserve company assets. Identify daily hazards and recommend or
   implement solutions to prevent recurrence.
3. During
   Night shift, responsible for radio room and warehouse activities by
   coordinating with crew boats and supply vessels and preparing operational
   reports.
4. Responsible
   for administrative functions such as: updating organization chart,
   preparing of the monthly payroll, compiling daily, monthly and quarterly
   operating reports, handling mail, preparing rotation schedules,
   controlling stationery stocks, scheduling and setting up equipment’s
   required for meetings. Liaise with immigration department for visas
   renewals, Laise with Clinic for medical appointments, coordinate with
   Training departments for the various trainings.
5. Responsible
   for Admin Office filing system, Health, Safety, and Environment (HSE)
   training records and other records and reports.
6. Responsible
   for day-to-day Supervisory Control and Data Acquisition (SCADA)
   operations and report all anomalies to concerned SPS and SEG team.
7. Coordinates
   with IT on any IT related problems.
8. Attend
   to all telephone calls and direct calls to respective persons.

V

Communication and Important Working Relationships

Internal
Contacts:

All
workgroup Leads and employees at SWF & Fateh, Fateh Administrator, Radio
Room, HR Compensation & Benefits, HR Recruitment,
Training Development, Travel Coordinator, MOB Production Administrative
Assistant

External
Contacts:

None

VI

Knowledge, Skills, Experience and Job-Related Competencies

Educational
Qualifications:

• High School
  education, University Graduation desirable.

Experience
Profile:

§
Minimum of 5 Years experience in
administration in a remote or offshore environment.

Competencies/Skills/Others:

§
Excellent command over English Language.

§ Computer
Literate - thorough working knowledge of the entire MS Office suite.

§ Good
Planning & Organization skills.

§ Able
to work under a stressful environment.

§ Self
Directed.