Procurement & expeditor coordinator

The Procurement & Expediting Engineer will manage and coordinate the procurement of equipment, materials, instrumentation, pipes, and services in support of SBSEA piping schemes for oil and gas projects. The role ensures timely delivery through efficient expediting and supplier coordination, while maintaining high standards of documentation and compliance.

Key Responsibilities

Procurement Phase

• Collaborate with engineering, project management, and planning teams to determine procurement needs and timelines.
• Prepare and issue Requests for Quotation (RFQs) and Purchase Orders (POs) in accordance with project specifications, standards, and budget.
• Evaluate vendor quotations and negotiate terms, pricing, and delivery.
• Maintain accurate procurement documentation and centralized tracking systems.
• Ensure compliance with company policies, local laws, and client-specific procurement procedures.
• Maintain supplier performance records and manage Approved Vendor Lists (AVLs).

Expediting Phase

• Monitor the status of POs to ensure on-time delivery of materials and equipment.
• Liaise with suppliers to obtain status updates, production schedules, and delivery timelines.
• Identify potential delays and implement mitigation measures, including escalation to management.
• Coordinate logistics, customs, and freight forwarding in collaboration with logistics teams.
• Perform shop visits or third-party expediting as needed (in-person or remotely).
• Maintain expediting reports and dashboards for internal and client reporting.

Documentation & Reporting

• Ensure receipt of all vendor documentation including inspection reports, material certificates, and manuals.
• Track and update project procurement and delivery schedules.
• Prepare weekly and monthly procurement status reports for project teams and clients.

Skills & Competencies

• Strong communication and negotiation skills.
• Proficiency in ERP systems (SAP, Oracle, Maximo, etc.).
• Solid understanding of INCOTERMS, logistics, and international shipping.
• Knowledge of QA/QC and material certification processes.
• Strong time management, prioritization, and problem-solving abilities.
• Ability to work under pressure and meet tight deadlines.
• Familiarity with oil & gas codes and standards (API, ASME, ASTM, etc.).

Minimum Qualifications

• Bachelor’s degree from an accredited university.
• Minimum of eight (8) years of relevant experience post-BSc in procurement, expediting, or related discipline.
• Excellent spoken and written English, with proven ability to prepare detailed reports.