Document Controller

Reporting to: Project Services Manager

Discipline: Project Services

Work Location: KL Office Milan (italy)

Document Controller

Main responsibilities;

• Data and technical documentation monitoring throughout the lifecycle of the

Projects

• To ensure that all technical documentation produced for the Project is in

accordance with the Project requirements

• To provide for archiving of all final documentation at the end of the activity.

Key activities:

• Retrieving any significant reference documentation of similar existing Projects

• Preparing the Project Data and Document Management procedure and identify

relevant COMPANY standards

• Verifying their proper application. To cooperate with Project Development

Managers in preparing the Provisional List of Documents, and in defining their

relevant planning and programming

• Maintaining up to date Project Document Register

• Issuing and distribute monthly reports on Documents Production Status and latest

revision of Document List

• Expediting consignment/return of documents and monitor their physical progress

• Managing documents distribution according to the Project Document Distribution

Matrix

• Ensuring documents availability both in the Project Filing Cabinets (hard copy)

and in the COMPANY or CONTRACTOR Document Management System

(EDMS) (electronic file)

• Preventing access to obsolete documentation

• Providing support for handover of final documentation.

Minimum and Mandatory Requirements:

• Bachelor Degree from an accredited university

• Work experience of eight (8) years after earning the university degree

• Excellent spoken and written English including proven ability to write reports.