Promote the Contracts & Procurement function as a managed process which requires timely input from technical departments
Act as highly visible communications focal point for Contracts within the client Project, operating as a ‘Duet’ with technical counterpart(s), to proactively facilitate effective relationships, contract planning & management
Actively follow relevant markets, gathering & using information received, & developing & maintaining market information systems to provide up-to-date details of both market conditions and contractors/suppliers
Proactively build and maintain relationships with suppliers in order to secure positive, constructive and cost effective commercial agreements for the Company
Establish contracting strategy with ‘Duet’ counterpart to serve & protect Company’s best commercial interest
Review and consider legal aspects associated with contract award & administration, liaising with the Legal
Department, providing advice to clients as appropriate & assisting as appropriate in settlement of law suits
Propose, pre-qualify & recommend suitable contractors/suppliers for bid lists to maximise tendering efficiency
Compile issue and administer ‘Invitation to Tender’ packages to procure the most realistic and commercially attractive proposals from potential contractors/suppliers
Draft appropriate contractual and commercial terms & conditions to best serve & protect Company’s interests
Review bids, participate in contractual & commercial clarifications & negotiations, prepare all the associated documents such as presentations, minutes of meetings, contractual & commercial qualifications log, draft Recommendation to Award, finalize the Contract, administer the award of contracts, change/variation orders, contract amendments, claims and all associated correspondence.
Ensure all contracting activities meet audit requirements in compliance with Company policies and procedures and Brazillian legislation in order to minimise any potential partner/audit claims or court actions
Monitor contractors’ performance, promoting & attending service quality meetings, recording results and participating in supplier relationship management & supplier performance management activities.
Prepare various contractual certificates (i.e. Milestone Certificates, Provisional Acceptance Certificate, Final Acceptance Certificate), which are required to be issued by Company to Contractor in accordance to the contract.
Review Change Order Requests, draft Change Order Instructions, negotiate and administer change orders initiated by Company or Contractor and contract amendments.
Provide general assistance & advice on contractual & procurement matters as required to support Company’s operations (including particularly advising on interpretation of contractual provisions, claims & correspondence)
Review standard contract documentation & procedures and identify, promote, negotiate, detail & implement improvements, liaising with other interested parties as appropriate.
File project documentation and correspondence in a logical, organized and auditable manner.
Represent Company’s Contracts & Procurement Function in meetings with external organisations
Provide first line technical supervision, coaching, mentoring & appraisal of less experienced personnel
Create, negotiate and administer change orders initiated by Company or Contractor and contract amendments
Represent the Project’s contracts function in weekly meetings with suppliers/contractors providing general assistance and advice on contractual and procurement matters as required to support the project’s activities.
Facilitate/chair any meetings required to conduct the activities of the job
Provide input to cost with potential changes and actual changes throughout the project, including verification of project invoices.
Perform contractual activities using tools such as SAP, e-Sourcing, Agora, etc
Typically degree qualified in Quantity Surveying, Engineering or relevant business area, ideally with a post- graduate qualification in a complementary area
Ideally a professional qualification (or working towards) in Procurement, Surveying or other relevant profession.
Knowledge & understanding of procurement processes including: ethical principles; bidder prequalification; invitation to tender; comparative evaluation of contractors; & award, claims management, administration, amendment & close out of contracts
At least 6 years practical experience in preparation, negotiation and administration of complex projects contracts
Typically 10 years (or more) experience in the offshore oil or petrochemical industries
Demonstrable general knowledge & understanding of the technologies utilised by oil and gas operators and packages like SURF, Topsides and FPSO´s in general.
Demonstrable general knowledge & understanding of commercial, legal and insurance issues affecting the Company in general, & “in depth” understanding where relevant to contracts for works, goods & services. Demonstrable knowledge of drafting & administration of EPC, EPIC, & EPSCC type contracts.
Extensive & detailed knowledge & understanding of model contract conditions in use by the Company with particular emphasis on the liability, indemnity & insurances regime applied by the Company, & the ability to identify & assess relevant risks & modify and/or supplement standard provisions as appropriate
In depth knowledge & understanding of different means of contractor remuneration & their commercial implications, practical experience of their use, & sound ability to select & draft appropriate provisions. Understanding of the specific supply market relating to the domain in which the job-holder’s clients operate General knowledge & understanding of Company’s business functions, with “in depth” understanding of the Contracts function & how it adds value, and a commitment to deliver added value
Ability & willingness to facilitate/chair any meetings required to conduct the activities of the job
Ability & willingness to effectively & robustly challenge the views of contractors & clients, and negotiate reasonable settlements whilst maintaining good relationships & sharing expertise & knowledge as appropriate
Ability to work in a Project environment and go above and beyond to deliver the project deadlines.
Languages: Proficient in English. Portuguese is an asset in the local environment.
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